User Manual & Platform Guide
v2.0 • April 2026 • 3 Entities • 13 Roles • 851 API RoutesScout GC Command Center is a multi-entity construction project management platform serving Scout Construction, Scout Electrical, and FF&E Management. It provides end-to-end project lifecycle management from preconstruction through closeout.
Scout Construction, Scout Electrical, FF&E Management — each with independent project pipelines and shared data where needed.
From Executive to Field Worker, each role sees a tailored dashboard and has specific permissions.
Complete CRUD operations across every module — submittals, RFIs, financials, HR, safety, and more.
Comprehensive data model covering every aspect of construction management.
| Entity | ID | Focus |
|---|---|---|
| Scout Construction | 1 | General contracting, ground-up and renovation projects |
| Scout Electrical | 2 | Electrical subcontracting and specialty work |
| FF&E Management | 3 | Furniture, fixtures & equipment procurement and installation |
Navigate to the platform URL and enter your username and password. Your account is preconfigured by your administrator with the appropriate role and entity access.
After login, you'll see the role selector. Click the role that matches your current task. You can switch roles at any time from the top navigation bar. Each role provides a different home dashboard optimized for that workflow.
The platform uses a tab-based navigation system at the top. When inside a project, a sidebar organizes modules into six groups: Core, Field Ops, Financial, Documents, Closeout, and Tools.
| Role | Home View | Access Level |
|---|---|---|
| Executive | Executive Dashboard | Full read access across all entities and projects. Cross-project analytics. |
| Operations Manager | Executive Dashboard | Full access including admin tools, project setup, and user management. |
| Project Manager | PM Dashboard | Full access to assigned projects. Can manage submittals, RFIs, change orders, and team. |
| Superintendent | Field Dashboard | Field leadership. Daily logs, safety management, photo documentation. |
| Subcontractor | Sub Portal | Limited to assigned submittals, RFIs, and delivery scheduling. |
| Architect/Engineer | A/E Portal | Design review, submittal approval, RFI response. |
| Field Worker | Field Dashboard | Daily logs, safety check-ins, photo capture. |
| Estimating | Estimating Hub | Preconstruction bids, takeoffs, cost estimation. |
| Procurement | Procurement Hub | Purchase orders, material tracking, vendor management. |
| Warehouse | Warehouse Hub | Inventory management, receiving, logistics. |
| Installation | Installation Hub | Installation sequencing, compliance tracking. |
| Supplier | Supplier Portal | Material supply, delivery scheduling, order fulfillment. |
| Client/Designer | Client Portal | Owner approval workflows, design review, selection tracking. |
Projects are the core organizational unit. Each project belongs to one entity and contains all related submittals, RFIs, change orders, daily logs, financial data, and documents.
From the Executive or Operations view, go to "All Projects" and click "New Project." Fill in the project name, entity, address, and key dates. The setup wizard walks you through initial configuration including team assignment and module activation.
Each project has a real-time dashboard showing key metrics: submittal status, open RFIs, change order impact, schedule progress, and recent activity. Use the sidebar to navigate between modules.
Dashboard, Submittals, RFIs, Change Orders, Schedule
Daily Logs, Safety, Photos, Meetings
Pay Applications, Schedule of Values, Budget & Costs, Subcontracts
Drawings, Documents, Transmittals, Markups, ASIs
Punch List, O&M Manuals, Warranties, Final Inspections
Procurement, Reports, AI Insights, Simulator
The submittal module manages the full lifecycle of construction submittals: creation, review, approval, revision, and tracking.
Submittals flow through a defined approval chain: the subcontractor uploads, the PM reviews and forwards to the architect/engineer, who approves or returns with comments. Status tracking shows exactly where each submittal is in this chain.
Request for Information tracking with full response chain, due date management, and overdue alerts.
Complete financial management including P&L tracking, invoice management, cost code tracking, and cash flow projections across all projects.
Portfolio-level financial summary with total revenue, costs, profit margins, and project-level breakdowns.
Track revenue, cost, and overhead entries per project with date and cost code assignment.
Create and track invoices with aging reports (Current, 30-day, 60-day, 90+ day buckets).
Define and manage cost codes with budgeted vs. actual tracking.
Project cash flow with inflow/outflow tracking and running balance calculations.
Employee directory, certification tracking, time & attendance, and onboarding management.
Full employee list with department, entity, status, and contact information. Headcount summaries by entity and department.
Track required certifications (OSHA, licenses, trade certs) with expiration alerts at 30-day windows.
Daily time entry tracking with weekly and monthly summaries per employee.
Checklist-based onboarding with completion tracking and status overview per new hire.
Unified CRM for all contacts, vendors, subcontractors, and partner companies across your three entities.
Create, manage, and reuse document templates, project setup templates, email templates, and checklists.
RFI, submittal, proposal, and contract templates with customizable fields and versioning.
Pre-configured project structures and checklists to accelerate new project onboarding.
Professional email templates for client communication, status updates, and formal notices.
Reusable checklists for inspections, safety audits, closeout procedures, and more.
Showcase your portfolio, track proposals and bid pipeline, and manage brand assets.
Showcase completed projects with client names, project values, and descriptions. Mark projects as "Featured" for quick access.
Track proposal lifecycle: Draft → Submitted → Under Review → Won/Lost. See pipeline value and win rate analytics.
Centralized library for logos, style guides, and marketing collateral with versioning.
The proposals view includes a real-time pipeline showing total pipeline value, won value, and win rate percentage. Each proposal tracks bid amount, due date, win probability, and current status.
Manage contracts, insurance policies, and dispute tracking with expiration alerts and value summaries.
Searchable database of all contracts: prime, subcontract, vendor agreements, NDAs. Track parties, values, dates, and version history.
Track all policies: General Liability, Workers Comp, Builders Risk, Professional, Auto, Umbrella. 30-day expiration alerts.
Log disputes by type (Payment, Scope, Quality, Delay, Warranty). Track amounts claimed, amounts reserved, and resolution status.
Access historical data, closed projects, and archived documents with search and restore capabilities.
On-site management tools for superintendents and field workers.
Record daily activities, weather, manpower, equipment, and work completed. Attach photos and notes.
Capture and organize site photos by project, date, and category. GPS and timestamp metadata.
Schedule and document OAC meetings, subcontractor meetings, and safety meetings with action items.
Time and material tracking for change order documentation with photo evidence.
Comprehensive safety management: toolbox talks, incident reporting, inspections, JHA, and permits.
Schedule, document, and track attendance for daily toolbox safety talks.
Log incidents with severity, witnesses, photos, and corrective actions. OSHA-ready reporting.
Conduct scheduled inspections with photo documentation and deficiency tracking.
Job Hazard Analysis with risk assessment, controls, and team acknowledgment.
Track building permits, work permits, and jurisdictional requirements with expiration dates.
Drawing management, document control, transmittals, markups, and ASIs.
End-of-project management: punch lists, O&M manuals, warranties, attic stock, and final inspections.
Create, assign, and track punch list items with photo documentation, priority levels, and completion status.
Collect and organize operation and maintenance manuals from all trades for owner turnover.
Track warranty start/end dates, coverage details, and responsible parties.
Schedule and document final inspections, substantial completion, and certificate of occupancy.
All API endpoints require authentication via Bearer token in the Authorization header. List endpoints support pagination with ?limit=50&offset=0 query parameters.
?limit=N&offset=N parameters. Default limit is 50, max is 500. Responses include { data: [...], total, limit, offset }.